Miracle MindStart with an audit

Business OS · AI Executive Assistant

Stop renting nine apps. Own one system that runs your business.

We replace your CRM, invoicing app, site builder and spreadsheets with one custom system built around how your business runs. We call it a Business OS (operating system). If you want, we add an AI Executive Assistant: AI software that works inside that system to draft replies, follow up on leads and send invoices, and asks you before anything goes out.

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Builds from $10,000Fixed price, in writing, before work startsYou own the code, data and accounts

Who we are

A small senior engineering studio.

Miracle Mind designs, builds and runs the software a business operates on: website, payments, customer records, team tools and AI. Everything is set up in the client's own name and accounts, so the business owns it outright.

Founded by Matthew Miceli, a robotics engineer (MS, Boston University) who has served as CTO and lead developer for retreat centers, franchises and nonprofits.

The problem

Your business runs on glue and good intentions.

  • Customer details live in four apps and none of them agree.
  • Invoices, follow-ups and reminders happen when someone remembers.
  • You pay monthly for tools you'll never own, and the bill keeps growing.
  • Your website can't take a payment, a booking or a membership without another subscription.

The offer

Two ways to own your system.

Platform

from $10,000Fixed scope and price

  • Multi-page website that takes payments
  • Memberships or bookings
  • Admin area, email and a simple customer database
  • An AI chat on your site that answers from your content

For a business whose website needs to do real work.

Recommended

Business OS

from $20,000Fixed scope and price

  • Everything in Platform
  • Customer records (CRM) and sales pipelines
  • Proposals, contracts and e-signature
  • Invoices, payments and automatic reminders
  • Landing pages and a portal for your team
  • AI Executive Assistant set up free (monthly fee applies)

For a team that wants one system in place of its rented apps.

Smaller, tightly scoped projects are quoted after an Audit.

Add to any build

The AI Executive Assistant.

The part of the system that does the work between people: it reads the inbox, chases the lead, drafts the invoice, and waits for your yes. It runs inside the Business OS, or alongside the tools you already have.

AI Executive Assistant

AI software that works inside your business, around the clock.

$1,500 / mo+ $5,000 setup. Setup is free with a Business OS; the assistant is included with Fractional CTO.

  • Drafts email replies, follows up leads and prepares a morning summary
  • Schedules posts and keeps your calendar
  • Uses your business software with the same permissions as a staff member, through a secure connection we build for it
  • Asks your approval before anything is sent or paid
  • Every action logged; works with tools you already have

The monthly fee covers hosting, AI usage, monitoring and tuning.

How quoting works

You see the exact price before you commit.

1. ScopeA two-week Audit ($2,500) that ends in the Blueprint, our written, priced plan. Or a scoping call for a clearly defined project.Week 1–2
2. Fixed quoteThe Blueprint becomes a written scope, timeline and fixed price. Platform starts at $10,000 and Business OS at $20,000; the quote depends on how many processes the system replaces.In writing
3. Build and hand overWe build in stages you can see and test, move your data in, train your team, and hand over every account in your name.Milestones

Payment: 40% deposit, then milestone payments or 3 to 6 monthly installments. 5% off if you pay in full. If you had an Audit, the full $2,500 comes off the first invoice.

Boundaries

What a build includes, and what it doesn't.

Included

  • Design, build, testing and launch, at the fixed price in your quote.
  • Moving your existing data in from the tools it replaces.
  • Training for your team, and written documentation.
  • 30 days of fixes after launch at no charge.
  • Code, data, domains and accounts in your name from day one.

Not included

  • Third-party costs: hosting, payment processing, domain and AI usage fees, billed at cost by those providers.
  • Ongoing support after the first 30 days (see After launch below).
  • Writing all your marketing copy, photography or paid ads.
  • New features beyond the written scope. We quote changes before doing them.

After launch

Keep it running, or keep building.

CareHosting management, security updates, backups and fixes. Month to month.$750 / mo
Lead DeveloperA senior engineer who keeps building, one day a week.$7,000 / mo
Fractional CTOOwns your whole technology side, two to three days a week, AI Executive Assistant included.$13,500 / mo

Lead Developer and Fractional CTO start with three months, then run month to month; see both. Or take the system to any developer: it is documented and yours.

Proof

This isn't a prototype.

Live client systems, all in production today. Miracle Mind runs its own accounts, contracts and payments on a Business OS too.

Retreat center and venue

AWKN Ranch & Within Center

Bookings, invoices, contracts, pricing and taxes run in one system across two properties. Every guest price lives in one place and both public sites read it, and the staff run the system by talking to an AI assistant that asks before it changes a price or sends an email.

awknranch.com
Membership platform

CHIRO+

Live with real payments since October 2026: paid memberships, editorial review and verified public profiles for chiropractors, with publishing and email running on schedules.

chiroplusofficial.com
Nonprofit

CADA Fire Dogs

Donations, $65-a-year membership renewals and merchandise taken through one site with real payments, sponsors shown on the home page.

cadafiredogs.com
Men's retreats and coaching

Creating Kingdoms

Live since November 2026: a site for retreats, brotherhood and coaching for men in Colorado Springs, on one operating system behind it. Applications, discovery calls, leads, invoices and live payments all run there, and the founder can work it through an AI assistant.

creatingkingdoms.com

I'm not sure how to even begin writing this. MiracleMind built the entire operating system for our 12-acre wellness ranch and retreat center. We were able to remove all the annoying software we'd been juggling and integrate our whole business into one system. The result is the most efficient flow, connectivity, and visibility we've ever had. It rearranged how we operate and made everything energetically cohesive. It's been truly transformational, for the business and for our own nervous systems. If you want to build your business to the next level, I highly recommend working with MiracleMind.

William David NaylorFounder, AWKN Ranch & Within Center

Questions

Straight answers.

Why not just use off-the-shelf software?
For many businesses that's the right answer, and the Audit will say so. A custom system pays off when you're paying for several tools, copying data between them, and still working around them.
What if we want to leave you later?
You can. The code, data and accounts are yours from day one, and the system is documented so any developer can take it over.
How long does a build take?
Your quote gives a timeline before you commit. A Platform build is typically weeks; a Business OS, a few months, delivered in usable stages.
Is the AI assistant safe to let loose on our business?
It works with the same permissions as a staff member, every action is logged, and it asks for your approval before anything is sent or paid.
Do we have to buy the assistant?
No. Every build works without it. With a Business OS, setup is free and you only pay the monthly fee if you switch it on.

Apply

Tell us what you'd stop doing by hand.

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